SamplePlaceholder text that shows the layout. It has not been checked against its sources.
How does the 215-day limit work across Horizon Europe grants?
Checked against
- Annotated Grant Agreement V3.0, 1 November 2026
- General Model Grant Agreement V1.2, 1 June 2026
By ArturionPublished Last checked For grants offices, partner finance officers and coordinators
A person can declare at most 215 days a year across all EU grants together, not 215 days in each grant General MGA V1.2, Art 6.2.A.1, pp.24-25. The ceiling is pro rata for part-time staff. Each beneficiary is responsible for its own staff, and the coordinator is not obliged to check it AGA V3.0, Art 7, p.151.
What the ceiling counts
The ceiling applies per calendar year and per person. It adds up the day-equivalents declared for that person in every EU grant, whoever coordinates them AGA V3.0, Art 6.2.A.1, pp.52-54.
- Full-time staff: at most 215 days a year across all grants.
- Part-time staff: the 215 days shrink in proportion to the working time in the employment contract.
- Parental leave: whether it reduces the ceiling depends on an option in the grant's Data Sheet. Only birth or adoption leave counts, sick leave does not AGA V3.0, Art 6.2.A.1, pp.55-56.
ExampleMade-up figures
Two grants, one researcher
A researcher works full time on two grants run by different coordinators. All figures are made up.
| Grant | Days declared in 2026 |
|---|---|
| Grant A, coordinated by University 1 | 140 |
| Grant B, coordinated by Institute 2 | 90 |
| Total | 230 |
Each grant on its own looks fine. Together they are 15 days above the ceiling. On a 0.5 working time contract, the ceiling would be 107.5 days, so the same person could declare at most 107.5 days across both grants.
Who is responsible
Each beneficiary declares its own personnel costs and answers for them. The coordinator checks that what partners submit is complete and consistent, but does not verify that each cost is eligible AGA V3.0, Art 7, p.151.
The Portal's Personnel Costs Wizard asks for the days spent on other EU grants, and the user types them in by hand Funding and Tenders Portal, How to use the Personnel Costs Wizard. Nothing checks that number against the other grants. For the daily rate itself, see how to calculate the daily rate.
Lump sum and actual-cost grants
Placeholder: the real guide says here what differs when one of the person's grants is a lump sum grant, with the source for each point.
Not settled yet
- No official source says how a consortium can see a person's days in grants run by other coordinators.
- No official source says which grant an audit reduces when the ceiling is broken.
Sources
- General MGA V1.2, Art 6.2.A.1, pp.24-25ec.europa.eu
- AGA V3.0, Art 7, p.151ec.europa.eu
- AGA V3.0, Art 6.2.A.1, pp.52-54ec.europa.eu
- AGA V3.0, Art 6.2.A.1, pp.55-56ec.europa.eu
- Funding and Tenders Portal, How to use the Personnel Costs Wizardwebgate.ec.europa.eu